Vervain Scents | Terms and Conditions

GENERAL TERMS AND CONDITIONS Vervain Scents

Definitions

Vervain Scents: Vervain Scents, established in Breda, The Netherlands
Customer: the party which Vervain Scents has entered into an agreement with.
Parties: Vervain Scents and customer together.
Consumer: a customer who is an individual acting for private purposes.

Applicability

These terms and conditions will apply to all quotations, offers, activities, orders, agreements and deliveries of services or products by or on behalf of Vervain Scents.
Parties can only deviate from these conditions if they have explicitly agreed upon in writing.
The parties expressly exclude the applicability of supplementary and/or deviating general terms and conditions of the customer or of third parties.

Prices

All prices used by Vervain Scents are in euros, are inclusive of VAT, and exclusive of any other costs such as administration costs, levies, and travel-, shipping- or transport expenses, unless expressly stated otherwise or agreed otherwise.
Vervain Scents is entitled to adjust all prices for its products or services, shown in its shop, on its website, or otherwise, at any time.
Increases in the cost prices of products or parts thereof, which Vervain Scents could not foresee at the time of making an offer or the conclusion of the agreement, may give rise to price increases.
The consumer has the right to terminate an agreement as a result of a price increase as referred to in paragraph 3 unless the increase is the result of statutory regulation.

Samples / models

If the customer has received a sample or model of a product, he cannot derive any rights from this other than that it is an indication of the nature of the product, unless the parties have explicitly agreed that the products be supplied conform to the sample or model.

Payments and payment term

Vervain Scents may, at the conclusion of the agreement, require a down payment of up to 50% of the agreed amount.
The customer must have paid the full amount within 7 days after delivery of the product.
Payment terms are considered fatal payment terms. This means that if the customer has not paid the agreed amount at the latest on the last day of the payment term, he is legally in default, without Vervain Scents having to send the customer a reminder or to put him in default.
Vervain Scents reserves the right to make a delivery conditional upon immediate payment or to require adequate security for the total amount of the services or products.

Consequences of late payment

If the customer does not pay within the agreed term, Vervain Scents is entitled to charge an interest of 2% per month for non-commercial transactions from the day the customer is in default, whereby a part of a month is counted for a whole month.
When the customer is in default, he is also due to extrajudicial collection costs and may be obliged to pay any compensation to Vervain Scents.
The collection costs are calculated on the basis of the Reimbursement for extrajudicial collection costs.
If the customer does not pay on time, Vervain Scents may suspend its obligations until the customer has met his payment obligation.
In the event of liquidation, bankruptcy, attachment, or suspension of payment on behalf of the customer, the claims of Vervain Scents on the customer are immediately due and payable.
If the customer refuses to cooperate with the performance of the agreement by Vervain Scents, he is still obliged to pay the agreed price to Vervain Scents.

Right of recovery of goods

As soon as the customer is in default, Vervain Scents is entitled to invoke the right of recovery with regard to the unpaid products delivered to the customer.
Vervain Scents invokes the right of recovery by means of a written or electronic announcement.
As soon as the customer has been informed of the claimed right of recovery, the customer must immediately return the products concerned to Vervain Scents, unless the parties agree to make other arrangements about this.
The costs for the collection or return of the products are at the expense of the customer.

Right of withdrawal

A consumer may cancel an online purchase during a cooling-off period of 3 days without giving any reason, provided that

the product has not been used
it is not a product that can spoil quickly, like food or flowers
the product is not specially tailored for the consumer or adapted to its special needs
it is not a product that may not be returned for hygienic reasons (underwear, swimwear, etc.)
the product is not a separate magazine or a loose newspaper
the purchase does not concern an (assignment to) urgent repair
the consumer has not renounced his right of withdrawal

The cooling-off period of 3 days as referred to in paragraph 1 commences:

on the day after the consumer has received the last product or part of 1 order
as soon as the consumer has received the first the product of a subscription
as soon as the consumer has purchased a service for the first time
as soon as the consumer has confirmed the purchase of digital content via the internet

The consumer can notify his right of withdrawal via info@vervainscents.nl, if desired by using the withdrawal form that can be downloaded via the website of Vervain Scents, www.vervainscents.nl.
The consumer is obliged to return the product to Vervain Scents within 3 days after the notification of his right of withdrawal, after which period his right of withdrawal will lapse.

Reimbursement of delivery costs

If the purchase costs and any other costs (such as shipping and return costs) are eligible for reimbursement according to the law, Vervain Scents will refund these costs to the consumer within 14 days of receipt of the timely appeal to the right of withdrawal, provided that the consumer has returned the product to Vervain Scents in time.
The costs for the return are only reimbursed by Vervain Scents if the complete order is returned.

Reimbursement of return costs

If the consumer invokes his right of withdrawal and returns the entire order on time, the costs for returning the complete order will be borne by the consumer.

Suspension of obligations by the customer

The customer waives the right to suspend the fulfillment of any obligation arising from this agreement.

Right of retention

Vervain Scents can appeal to his right of retention of title and in that case retain the products sold by Vervain Scents to the customer until the customer has paid all outstanding invoices with regard to Vervain Scents unless the customer has provided sufficient security for these payments.
The right of retention of title also applies on the basis of previous agreements from which the customer still owes payments to Vervain Scents.
Vervain Scents is never liable for any damage that the customer may suffer as a result of using his right of retention of title.

Settlement

The customer waives his right to settle any debt to Vervain Scents with any claim on Vervain Scents.

Retention of title

Vervain Scents remains the owner of all delivered products until the customer has fully complied with all its payment obligations with regard to Vervain Scents under whatever agreement with Vervain Scents including claims regarding the shortcomings in the performance.
Until then, Vervain Scents can invoke its retention of title and take back the goods.
Before the property is transferred to the customer, the customer may not pledge, sell, dispose of or otherwise encumber the products.
If Vervain Scents invokes its retention of title, the agreement will be dissolved and Vervain Scents has the right to claim compensation, lost profits, and interest.

Delivery

Delivery takes place while stocks last.
Delivery takes place at Vervain Scents unless the parties have agreed upon otherwise.
Delivery of products ordered online takes place at the address indicated by the customer.
If the agreed price is not paid on time, Vervain Scents has the right to suspend its obligations until the agreed price is fully paid.
In the event of late payment, the customer is automatically in default, and hereby he cannot object to late delivery by Vervain Scents.

Delivery period

Any delivery period specified by Vervain Scents is indicative and does not give the customer the right to dissolution or compensation if this period is not met with unless the parties have expressly agreed otherwise in writing.
The delivery starts once the customer has fully completed the (electronic) ordering process and received an (electronic) confirmation of his order from Vervain Scents.
Exceeding the specified delivery period does not entitle the customer to compensation or the right to terminate the contract, unless Vervain Scents cannot deliver within [number of days late] or if the parties have agreed upon otherwise.

Actual delivery

The customer must ensure that the actual delivery of the products ordered by him can take place in time.

Transport costs

Transport costs are on behalf of the customer unless the parties have agreed upon otherwise.

Packaging and shipping

If the package of a delivered product is opened or damaged, the customer must have a note drawn up by the forwarder or delivery person before receiving the product. In the absence of which Vervain Scents may not be held liable for any damage.
If the customer himself takes care of the transport of a product, he must report any visible damage to products or the packaging prior to the transport to Vervain Scents, failing which Vervain Scents cannot be held liable for any damage.

Insurance storage

If the customer orders products later than the agreed delivery date, the risk of any quality loss is entirely for the customer.
Any extra costs as a result of premature or late purchase of products are entirely at the customer’s expense.

Guarantee

The warranty relating to products only applies to defects caused by faulty manufacture, construction, or material.
The warranty does not apply in the event of normal wear and tear and damage resulting from accidents, changes made to the product, negligence or improper use by the customer, or when the cause of the defect cannot clearly be established.
The risk of loss, damage, or theft of the products that are the subject of an agreement between the parties, will pass on to the customer when these products are legally and/or factually delivered, at least are in the power of the customer or of a third party who receives the product for the benefit of the customer.

Exchange

Exchange is only possible if the following conditions are met:

The exchange takes place within 7 days after purchase upon presentation of the original invoice
the product is returned in the original packaging or with the original (price) tags still attached to it
the product has not been used

Discounted items, non-shelf articles such as food, custom-made items, or specially adapted articles for the customer, and handmade candles cannot be exchanged.

Indemnity

The customer indemnifies Vervain Scents against all third-party claims that are related to the products and/or services supplied by Vervain Scents.

Complaints

The customer must examine a product or service provided by Vervain Scents as soon as possible for possible shortcomings.
If a delivered product or service does not comply with what the customer could reasonably expect from the agreement, the customer must inform Vervain Scents of this as soon as possible, but in any case within 1 month after the discovery of the shortcomings.
Consumers must inform Vervain Scents of this within two months after detection of the shortcomings.
The customer gives a detailed description as possible of the shortcomings so that Vervain Scents is able to respond adequately.
The customer must demonstrate that the complaint relates to an agreement between the parties.
If a complaint relates to ongoing work, this can in any case not lead to Vervain Scents being forced to perform other work than has been agreed.

Giving notice

The customer must provide any notice of default to Vervain Scents in writing.
It is the responsibility of the customer that a notice of default actually reaches Vervain Scents (in time).

Joint and several Client liabilities

If Vervain Scents enters into an agreement with several customers, each of them shall be jointly and severally liable for the full amounts due to Vervain Scents under that agreement.

Liability of Vervain Scents

Vervain Scents is only liable for any damage the customer suffers if and insofar as this damage is caused by intent or gross negligence.
If Vervain Scents is liable for any damage, it is only liable for direct damages that result from or are related to the execution of an agreement.
Vervain Scents is never liable for indirect damages, such as consequential loss, lost profit, lost savings, or damage to third parties.
If Vervain Scents is liable, its liability is limited to the amount paid by a closed (professional) liability insurance, and in the absence of (full) payment by an insurance company of the damages, the amount of the liability is limited to the (part of the) invoice to which the liability relates.
All images, photos, colors, drawings, descriptions on the website or in a catalog are only indicative and are only approximate and cannot lead to any compensation and/or (partial) dissolution of the agreement and/or suspension of any obligation.

Expiry period

Every right of the customer to compensation from Vervain Scents shall, in any case, expire within 12 months after the event from which the liability arises directly or indirectly. This does not exclude the provisions in article 6:89 of the Dutch Civil Code.

Dissolution

The customer has the right to dissolve the agreement if Vervain Scents imputably fails in the fulfillment of his obligations, unless this shortcoming does not justify termination due to its special nature or because it is of minor significance.
If the fulfillment of the obligations by Vervain Scents is not permanent or temporarily impossible, dissolution can only take place after Vervain Scents is in default.
Vervain Scents has the right to dissolve the agreement with the customer, if the customer does not fully or timely fulfill his obligations under the agreement, or if circumstances give Vervain Scents good grounds to fear that the customer will not be able to fulfill his obligations properly.

Force majeure

In addition to the provisions of article 6:75 Dutch Civil Code, a shortcoming of Vervain Scents in the fulfillment of any obligation to the customer cannot be attributed to Vervain Scents in any situation independent of the will of Vervain Scents, when the fulfillment of its obligations towards the customer is prevented in whole or in part or when the fulfillment of its obligations cannot reasonably be required from Vervain Scents.
The force majeure situation referred to in paragraph 1 is also applicable – but not limited to: state of emergency (such as civil war, insurrection, riots, natural disasters, etc.); defaults and force majeure of suppliers, deliverymen, or other third parties; unexpected disturbances of power, electricity, internet, computer or telecoms; computer viruses, strikes, government measures, unforeseen transport problems, bad weather conditions, and work stoppages.
If a situation of force majeure arises as a result of which Vervain Scents cannot fulfill one or more obligations towards the customer, these obligations will be suspended until Vervain Scents can comply with it.
From the moment that a force majeure situation has lasted at least 30 calendar days, both parties may dissolve the agreement in writing in whole or in part.
Vervain Scents does not owe any (damage) compensation in a situation of force majeure, even if it has obtained any advantages as a result of the force majeure situation.

Modification of the agreement

If, after the conclusion of the agreement and before its implementation, it appears necessary to change or supplement its contents, the parties shall timely and in mutual consultation adjust the agreement accordingly.

Changes in the general terms and conditions

Vervain Scents is entitled to amend or supplement these general terms and conditions.
Changes of minor importance can be made at any time.
Major changes in content will be discussed by Vervain Scents with the customer in advance as much as possible.
Consumers are entitled to cancel the agreement in the event of a substantial change to the general terms and conditions.

Transfer of rights

The customer cannot transfer its rights deferring from an agreement with Vervain Scents to third parties without the prior written consent of Vervain Scents.
This provision applies as a clause with a property law effect as referred to in Section 3:83 (2) Dutch Civil Code.

Consequences of nullity or annullability

If one or more provisions of these general terms and conditions prove null or annullable, this will not affect the other provisions of these terms and conditions.
A provision that is null or annullable shall, in that case, be replaced by a provision that comes closest to what Vervain Scents had in mind when drafting the conditions on that issue.

Applicable law and competent court

Dutch law is exclusively applicable to all agreements between the parties.
The Dutch court in the district where Vervain Scents is established is exclusively competent in case of any disputes between parties unless the law prescribes otherwise.

Drawn up on 01 October 2021.